Privacy notice
How KJ collects, uses and looks after information about care workers, the care homes we work with, and anyone who contacts us.
Who we are
KJ Training & Recruitment Services Ltd ("KJ", "we") is the data controller for the personal information described here. We are registered in England and Wales, company number 11917863, and registered with the Information Commissioner’s Office, registration number ZB279846.
If you have a question about your information, email info@kjrecruitment.com or call 020 3925 7735, or write to us at Suite 137, Tower House, 67-71 Lewisham High Street, London SE13 5JX.
What we collect
If you register with us for care work:
- Your name, the name you like to be called, contact details and postcode
- The work you want, your availability and how far you can travel
- Your experience, training and qualifications
- Right to work documents and your share code
- Details of your enhanced DBS check
- Your referees’ details and the references they give
- Notes from our conversations with you
If you book staff with us, we collect your name, role, organisation and contact details, and the details of the cover you need.
If you contact us or use this website, we collect what you send us and limited technical information. See our cookies page for more.
How we use it
We use your information to:
- Assess whether we can offer you work, and match you to suitable shifts
- Carry out checks the law requires, including right to work and criminal record checks for care roles
- Tell care homes and providers about the staff we are sending
- Pay you and keep the records employment law requires
- Reply to enquiries and keep in touch about work you have asked for
Our legal reasons
We rely on these lawful bases under UK GDPR:
- Contract: to take steps you ask for before working with us, and to manage that work
- Legal obligation: for right to work checks, safeguarding checks and employment records
- Legitimate interests: to run a safe, well matched staffing service
- Consent: where we ask for it, for example optional marketing. You can withdraw consent at any time
Criminal record information is handled only where the law allows it for care roles, and kept secure with restricted access.
How long we keep it
We keep personal information only for as long as we need it for the purposes described in this notice, and to meet our legal, tax and regulatory obligations. After that, we delete it securely.
Your rights
You have the right to:
- Ask for a copy of the information we hold about you
- Ask us to correct anything that is wrong
- Ask us to delete your information, or to stop or limit how we use it
- Object to how we use it
- Ask us to move your information to another organisation
- Withdraw consent, where we rely on it
To use any of these rights, contact us using the details above. We will reply within one month.
Making a complaint
Please tell us first if you are unhappy with how we have handled your information, so we can put it right. You can also complain to the Information Commissioner’s Office at ico.org.uk or on 0303 123 1113.